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Fiscal Manager

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Position Information

Position Information

Present Position Number 01107W
Role Code Title Financial Specialist I
Position Title Fiscal Manager
Position Summary

The Fiscal Manager is responsible for directing the financial/business management activities of the School Leadership Institute-SURN with an annual budget of $1.5 million. He or she engages in budget writing, budget maintenance, budget analysis and projection and financial reporting at the College and State levels. He or she is also charged with development and implementation of accounting systems which are used to monitor and track project financial activity, including account reconciliations with the College’s Banner system and in-house audits for ensuring accuracy. Fiscal duties include the drafting of contracts, procurement of goods and services, generating purchase orders through the eVA system, preparing transactions for accounts payable, accounts receivable, payroll, student financial aid awards, travel planning and reimbursements for SLI-SURN staff, personal reimbursements to staff, management of SPCC (credit cards) for projects, and auditing and approving SPCC purchases in BOA Works for two staff members. The Fiscal Manager also supervises Graduate Assistants and the full-time SURN Logistics and Research Assistant and coordinates staffing schedules.

The Financial Manager also:

  • Stays current with, interprets, and disseminates internal procedures and forms to ensure adherence to office, College, and state policies and regulations applicable to project functions (e.g., benefits, travel, state vehicles, procurement);

  • Evaluates financial and human resource management activities to ensure compliance with College, state, and federal policies, rules, and regulations;

  • Trains and supervises staff on procedures adhering to these requirements;

  • communicates with SURN’s 28 school divisions partners; and

  • establishes and maintains multiple and frequent internal and external consultations with numerous offices on campus (e.g., Grants, Auxiliary Services, Procurement, Financial Aid, Human Resources, and Financial Operations) on matters related to administrative/business management, human resources activities, and the implementation of administrative/fiscal policies and procedures.

The Financial Manager is responsible for coordination of new hires, supervision of graduate assistants, procurement, conference and event planning/coordination, service on College and School of Education committees, and support for general continuity in daily office function.

Required Qualifications
  • Ability to apply general accounting principles and budgeting practices
  • Understanding of auditing standards and regulatory compliance
  • Working knowledge of procurement systems
  • Working knowledge of Banner
  • General computer knowledge including proficiency in word processing and spreadsheets (e.g., Word and Excel), and an understanding of database software concepts
  • Conference/event planning experience
  • Demonstrated ability to work independently and with limited supervision
  • Strong written and verbal communication skills
  • Ability to collaborate on development of grant proposals and reports
  • Demonstrated ability to prioritize and manage multiple projects in order to meet deadlines
  • Demonstrated proficiency with computer hardware and software
  • Strong organizational skills
  • Ability to work as a team member
  • Associate’s Degree in a related field, or equivalent combination of education and experience
Preferred Qualifications
  • Bachelor’s Degree
  • Experience working at the university level with grant programs
  • Ability to demonstrate advanced proficiency with computer hardware and software
Advertised Pay Range $31,941-$47,200, commensurate with experience
Department School of Ed Leadership Instit - 3M4600
Location William & Mary
University Salary Range

Job Open Date 08/09/2017
Review Begin Date 08/14/2017
Job Close Date
Open Until Filled Yes
Employment Category Operational FT
Position Term 12-Month
Special Application Instructions
Conditions of Employment:
  • This position is restricted to the availability of funding.

  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
  • EEO Statement

    The College of William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The College is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

    Background Check Statement

    The College of William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

    Supplemental Question

    Required fields are indicated with an asterisk (*).

    Supplemental Documents

    Required Documents
    1. Resume/Curriculum Vitae
    2. Cover Letter
    Optional Documents
    1. Other Doc
    2. Other 2