Assistant Director, Gift Acceptance and Special Projects

Position Information

Position Information

Present Position Number FP707W
Role Code Title Prof/Lecturer/11-12Mth
Position Title Assistant Director, Gift Acceptance and Special Projects
Position Summary

University Advancement includes all William & Mary efforts related to alumni engagement, private fundraising and philanthropic outreach, and marketing and advancement communications.

The Office of University Advancement is seeking highly motivated, experienced applicants for the position of Assistant Director, Gift Acceptance and Special Projects.

The Assistant Director, Gift Acceptance and Special Projects reports to the University Recording Secretary in the Office of University Advancement. Under the direction of the University Recording Secretary, this position is responsible for assisting in the management of the university’s gift compliance strategy, donor agreement process, and development operations and policies.

The Assistant Director works collaboratively with diverse departments both within University Advancement and the University at large. This role will also execute periodic compliance reviews of restricted funds (endowed and current use) to ensure that gifts are spent according to donor’s intent. In addition, this position is a central point of gift agreement creation and management of gift approvals.

Other Responsibilities include (but not limited to):

  • Conduct research as assigned in response to ad-hoc questions pertinent to existing gift fund purposes and restrictions.
  • Carefully research and analyze archive documents utilizing all resources available including paper files, online resources and personal interviews to gather more information, including the conceptualization and implementation of search strategies.
  • Draft and track donor commitments and agreements.
  • Assist in the vetting of new gift restrictions.
  • Maintain central access point for supporting documentation and legal documents for future reference.
  • Special projects as assigned, including monitoring and updating the status of building projects.
Required Qualifications

Bachelor’s degree in a related field and or the equivalent combination of education and or experience in a related field such as legal, finance, stewardship, or research


  • Knowledge of principles and practices records/information management and general office administration.
  • Strong analytical and synthesis skills with the ability to read and analyze complex documents, extract critical information and apply complex guidelines and procedures.
  • Highly developed writing skills with the ability to prepare and edit a variety of documents in a variety of formats as well as the ability to proof read and edit documents.
  • Proficiency in Microsoft Office Suite applications with strong skills in Excel and data manipulation.
  • Excellent oral and written communication, listening, and interpersonal skills, with the ability to work effectively with a diverse constituency.
  • Excellent work ethic and integrity with a great propensity for detail and proven accuracy in all aspects of work.
  • Possess intellectual curiosity with the ability to problem solve, set priorities, think analytically and propose effective solutions.
  • Excellent time management skills with the ability to handle multiple and complex tasks concurrently, while maintaining a professional demeanor especially during stressful situations.
  • Ability to maintain strict confidentiality; handle sensitive information and material in a discretionary manner, while exercising diplomacy and tact when working with individuals on and off campus.
  • Demonstrated ability to exercise independent initiative, sound judgment and work under minimal supervision.


  • Experience in project management and records/information management.
  • Experience with a broad range of research techniques, web-based research, library resources as well as paper files.
  • Experience performing a variety of writing tasks in a variety of writing styles.
Preferred Qualifications


  • Knowledge or familiarity with fundraising is highly desirable.
  • Knowledge of project management software.


  • Experience with legal research preferred
  • Previous experience in higher education and/or nonprofit fundraising highly desirable.
Advertised Pay Range Commensurate with experience
Department VP University Advancement Office - 610000
Location William & Mary
University Salary Range

Job Open Date 09/16/2017
Review Begin Date 10/09/2017
Job Close Date
Open Until Filled Yes
Employment Category Professional FT
Position Term 12-Month
Special Application Instructions
Conditions of Employment:
  • This position may require additional hours beyond the typical work week. Flexibility is required to work occasional evenings and weekends around major deadlines.
  • Must have dependable transportation.
EEO Statement

The College of William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The College is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

The College of William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Supplemental Question

Required fields are indicated with an asterisk (*).

Supplemental Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Other Doc