Fiscal Coordinator (Library Acquisitions)

Position Information

Position Information

Present Position Number 00804W
Role Code Title Admin & Office Specialist III
Position Title Fiscal Coordinator (Library Acquisitions)
Position Summary

The Fiscal Coordinator for Acquisitions is a member of the Content Services department of W&M Libraries and works closely with the Associate Dean for Collections and Content Services as well as the library’s Accountant. This position supports financial operations for the library’s collection budget, including procurement, acquisitions, tracking of accounts, monitoring endowment expenditures, and reporting activities. The position will assist with budget preparation and reporting about the libraries’ collections including books, media, e-resources, and journals. This position also will support the library’s Accountant by conducting reconciliations and assisting with the procurement and reimbursement activities in other areas of the budget such as facilities and professional development.

The Fiscal Coordinator for Acquisitions uses multiple systems including the ILS (catalog) system of the library, the University’s Banner system, the state’s eVA procurement system, and the University’s credit card (SPCC) system, and serves as a reference for others in the library in the use of these systems and by providing reports.

The position resolves vendor and invoicing problems and recommends improvements to workflow and systems for both acquisitions and travel. The position requires excellent judgment, including the ability to solve complex problems with both resourcefulness and the highest sense of integrity.

This position supports the work of multiple Content Services colleagues, notably the library’s Accountant, by providing back-up, completing cross-training, and offering project assistance on a regular basis. This position needs to communicate well with library staff, student workers, and faculty about acquisitions and travel issues in a collaborative and evolving work environment. The Fiscal Coordinator supports the mission of the Libraries and may serve on committees, task forces, or project teams to achieve the goals of the department and library.

Required Qualifications

• Associate’s degree in accounting, or an equivalent combination of training and experience indicating possession of the relevant knowledge, skills, and abilities.
• Demonstrates excellent written communication, typing, and computer skills.
• Experience creating accurate records, computer files, documents, or data in a professional setting.
• Demonstrated strong attention to detail and interpret complex instructions with accuracy.
• Demonstrated strong interpersonal skills, including experience building positive relationships with colleagues, vendors, and patrons.

Preferred Qualifications

• Experience in a library setting or experience working at a public, state institution.

Advertised Pay Range Up to $39,000, commensurate with experience
Department Swem Library Operating - 361000
Location William & Mary
University Salary Range

Job Open Date 10/18/2017
Review Begin Date 11/01/2017
Job Close Date
Open Until Filled Yes
Employment Category Operational FT
Position Term 12-Month
Special Application Instructions
Conditions of Employment:

• 40 hour work week; Monday through Friday, 8 am – 5 pm; flexible hours may be possible. Some weekend or holiday hours may be required.

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc., as directed and approved by the supervisor.

EEO Statement

The College of William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The College is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

The College of William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * In one paragraph please answer how you would promote and enhance diversity & inclusion as part of W&M Libraries.

    (Open Ended Question)

Supplemental Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Other Doc
  2. Other 2